Toolkit for Planning Accessible Events at UCSF

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About this Toolkit

The University of California, San Francisco (UCSF) is committed to providing accessible and inclusive events and programs and has a responsibility to do so under federal and state laws, and UC policy. To advance this commitment, the Office of Disability Access and Inclusion (ODAI) and the UCSF Committee on Disability Inclusion (CDI) developed the UCSF Toolkit for Planning Accessible Events. The purpose of this Toolkit is to provide UCSF staff, faculty, and learners with concrete guidelines for planning accessible in-person, remote, and hybrid events.

Creating accessible events not only benefits people with disabilities, it also helps ensure all members of the UCSF community can participate meaningfully and equitably. By following the best practices listed in this Toolkit, you will be contributing to a more accessible and inclusive environment for people with disabilities, and the broader UCSF community.

Policy Requirements

UCSF has a legal responsibility to ensure that our programs, services, and facilities are accessible to people with disabilities. UCSF's responsibility also includes accessible archival materials such as training or event videos posted on UCSF websites whether or not there is a fee charged to access such materials.

This reflects requirements under the federal and state laws, (e.g., Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973), and UC and UCSF policies that prohibit discrimination against people with disabilities. Digital accessibility, often central to event accessibility, is also central to UCSF PRIDE Values and our commitment to Diversity, Equity, Access, and Inclusion.

Consultation and Guidance

If you have questions or require additional guidance, the Office of Disability Access and Inclusion (ODAI) offers consultations to assist UCSF event planners.

To schedule a consultation, email [email protected], call 415-806-7391, or complete the Accessible Event Consultation Request Form.

Accessible Event Consultations

"Accessible Event Consultations: Individual and group consultations for planning accessible in-person, virtual, and hybrid events.